How Long Does an Apartment Application Take?

Apartment hunting is exciting, but navigating the application process can feel overwhelming, especially if you’re renting your first apartment or need a new place quickly. Knowing how long an apartment application usually takes can help you lower stress, set realistic expectations, and organize your move more efficiently.

Whether you’re a college student transitioning to your first rental after spending a year in dorms, searching for different apartment options, or an experienced renter seeking your next home, our guide will help you navigate the timeline, anticipate common delays, and provide tips for a smooth apartment application process. With our expertise in handling apartment applications, you can rely on HILLS for premium, reliable advice.

How Long Do Apartment Applications Take To Process?

As you ask questions while touring the apartments and look for specific amenities that meet your needs, you may not consider the apartment application process. When you find the perfect home, it’s easy to assume that everything will fall into place without a bump in the road. From Florence, KY, to the Cincinnati Corridor, the time it takes to process an apartment application can vary. Most applications are approved within 24 to 72 hours.

However, there are instances when the process may take a week or longer to complete. The processing time depends on various factors, including property management, the completeness of your application, and external factors such as a competitive rental market. Below is the general range:

• One Day. Fast-track approvals for prepared applicants can be obtained in as little as 24 hours.
• Two to Five Days. On average, applications are processed within two to five business days.
• 10 Days or More. Delays may extend this timeline by up to 10 days or more, such as an incomplete application, unresponsive references, or issues with the background check or credit check.

Typical Timeline: How Long Does It Take To Process an Apartment Application?

Here’s a detailed breakdown of the apartment application process, along with the usual duration of each stage:

1. Application Submission and Initial Review, One to Two Days. Once you’ve submitted your rental application online or in person, landlords or property managers will verify that all information and documents are complete.
2. Background and Credit Checks, One to Three Days. Credit and background checks are standard procedures for most applications. Property management will review criminal history, credit reports, and rental records to verify that you are a reliable tenant.
3. Final Approval or Decision, One to Three Days. Once all the information is verified, property management will determine whether to approve or deny the application. This process may take longer if there are multiple applicants or significant demand for the apartment.
4. Total Wait Time. Renters can typically expect to wait two to five business days. However, delays can prolong this timeline to a week or more.

What Is the Apartment Approval Process?

While the application may seem straightforward, the apartment approval process involves several essential checks. Landlords and property management typically conduct a credit check and background check, while also verifying income and employment, and reviewing your rental history.

Credit checks assess your past credit history to determine if you’re trustworthy in paying rent [SW1] and utilities on time. The background check follows the same logic—it verifies that there are no criminal activities that could present a liability to the management and residents of the community.[SW2] 

Verifying employment and income is essential, as you’ll need proof of a stable income that is sufficient to cover the rent, which typically ranges from two and a half to three times the amount of rent. In addition to rental history, property management can check your references or records from previous landlords to confirm timely rental payments and responsible behavior.

Common Causes of Delays in Apartment Application Approval

Although most applications proceed without issues, they can occasionally be delayed by everyday issues. Missing or inaccurate application details, such as absent documents, incorrect reference phone numbers, or overlooked sections, can hinder progress. Similarly, slow responses from referees, including former employers and landlords, can result in prolonged waiting periods, leaving your application in limbo.[SW3]  Another potential hold up is roommate not completing the application process in full. Anyone over the age of 18 living in the home will go through the application process and be on the lease agreement.

During background and credit checks, any red flags in the reports may necessitate further verification. On the other hand, if the demand for that apartment rental is high, landlords and property managers might require additional time to review and compare all applications.

Tips To Help Your Apartment Application Get Approved Faster

Want to speed up the process because you need a spot to work from home? There are a few simple steps you can take to help your application stand out and go through smoothly. Begin by gathering all necessary documents in advance, including your government-issued ID, proof of income, recent pay stubs, references, and a bank statement ready to go.

It’s essential to be honest and transparent with a prospective landlord or property manager. Complete the application accurately and address any potential concerns upfront, such as gaps in employment or past credit issues, to build trust. After everything is said and done, follow up politely with a friendly thank you and check-in. This can reassure property managers that you’re serious about the rental, but avoid being overly persistent.

Additional Factors That Can Speed Up the Apartment Application Process

• Apply online when possible, as digital applications are processed faster than paper submissions.
• Get prequalified or preapproved to minimize processing time later—some property managers provide prequalification to facilitate the process.
• Maintain open lines of communication by being available to provide any additional documents or clarifications that may be required.

What To Do If Your Application Is Taking Too Long

Nobody likes being left in the dark, especially regarding time-sensitive decisions like finding housing. If you feel that your application is taking too long, we have some actionable tips for you. First and foremost, check the status of your application by contacting the property manager or landlord to politely inquire about the progress—try to maintain a professional and understanding tone, regardless of how stressful the situation may be.

If there are issues causing delays, request transparency. Discover if there is anything you can do to assist or clarify. This also builds trust between you and your potential landlord. Apply elsewhere or explore other options if the delays persist and time becomes critical. Don’t hesitate to consider different rental options—you may find a better place with a great deal.

HILLS Properties—Trusted Experts in Simplifying the Rental Application Process

The apartment application process doesn’t have to feel like a guessing game! By understanding the typical timeline, potential delays, and proactive strategies, you can set yourself up for a smoother experience. Before long, you’ll be creating a checklist for moving and deciding whether you need professional movers to assist with relocating to your new apartment!

At HILLS Properties, we specialize in making the rental experience seamless and stress-free across Kentucky, Ohio, and Indiana. Find a luxury apartment community near you and contact us online to get started—our experienced team is here to help every step of the way. Explore our apartment blog to learn tips for decorating and personalizing your new apartment, or how to expand your space with a private patio or balcony!